1)
Open the software. Click (or double- click) on the OrderGen icon
as necessary.
The main form of the software
opens.
2) On the menu at the top,
select "File" and click on the menu item labeled "Need
Approval..."
3) A search box opens with the
P. O. Number of all open purchase orders that DO
NOT have a signature attached.
In this case, there is only one (1) purchase order matching this
criteria.
4) Select the P.O. Number of
interest and click "OK". This opens the PO Builder, so
that the purchase order can be signed.
5) Click the icon that looks
like a pencil (circled in red above).
If this is a multi-user, network installation the user must have
Approval Authority; otherwise, the message (below) is shown.
On a single-user version, or,
on a workstation with Approval Authority, the dialog below
opens, allowing the user to select a graphic to use to sign the
purchase order.
Important:
In the multi-user environment, the graphic must be placed in a
shared directory on the network so that any workstation that
will print the PO will have access to the signature.
The file above is 136 x 38
pixels. The recommended dimensions for a graphical signature
file is roughly 140 x 40.
6) Below is the purchase order
after the signature has been attached.
This PO can be
exported to PDF and faxed or emailed to the vendor.
Read the linked page
for information on how to attach
two graphic signatures to a PO.
